RULES & CONSTITUTION
Revision Three - June 2002
1. That the club be known as ‘The Basildon & Pitsea Cricket Club’ and the Club Colours shall be Green, Gold and Black.
2. ‘The object of the Club shall be to promote good fellowship and sportsmanship among its members and to acquire by purchase, lease or otherwise, land or other property to provide its members with facilities for the promotion of cricket’.
3. Membership.
a. (i) Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status and sexual orientation and shall be either playing or non-playing. The Club may also create Honorary Life Members.
(ii) The Club may accept applications for Life Membership at a fee equal to ten times the annual full subscription in force during the playing year in which he takes up such membership.
(iii) Persons may not be admitted to membership or be admitted as candidates for membership to any of the privileges of membership, without an interval of at least two days between their nomination or application for membership and their admission.
b. Candidates for membership shall be proposed, seconded and elected at normal monthly committee meetings, subject to the Committee having the right to refuse membership in any particular case.
c. Candidates for membership shall undergo one month’s trial period.
d. New players shall be elected as non-playing members until the completion of one month’s trial period as a playing member.
e. The Committee shall have the right to suspend, expel or discipline any member, if, in their opinion, he has brought the Club into disrepute or has been found guilty of conduct prejudicial to the interests of the Club, subject to the member’s right to appeal at the next general meeting.
4. Subscriptions.
a. The Subscription year will commence on the 1st October and terminate on the 30th September.
b. The Annual Subscription shall be:-
(i) Playing Members - An amount to be determined at the Annual General Meeting.
(ii) Non-Playing Members - An amount to be determined at the Annual General Meeting.
c. Match Fees - To be determined at the Annual General Meeting.
d. New members shall pay the balance of their fees on being elected playing members.
e. Any member who has outstanding subscriptions on the 30th September shall be deemed to have terminated his membership.
5. Club Meetings.
a. The Annual General Meeting of members shall by held after 30th September and no later than 31st December of each year.
b. Extraordinary General Meetings or Players Meetings may be called at any time by the Committee or at the request, in writing of not less than 10 members of the Club.
c. Meetings of the Executive Committee shall be held as required by the Chairman or by members of the Executive Committee.
d. The Treasurer shall make periodic reports on the financial state of the Club to the Committee as and when required. A copy of the statement of accounts for the year, signed by the Auditor, shall be presented to the members of the Club at the Annual General Meeting.
6. Procedure for Meetings.
a. The Chairman of the Club will take the chair at all meetings, or in his absence a nominee elected at the meeting.
b. General Meetings.
Notice of general meetings with the agenda shall be given to members 14 days before the date of that meeting. Matters of urgency may be raised at the discretion of the Chairman of the Meeting.
c. Quorum.
(i) General Meetings - One third of current membership or 13 members whichever is the lower number.
(ii) Committee Meetings - Three members.
d. Minutes shall be kept of all meetings.
e. When in the opinion of the Chairman of any meetings, it is necessary for a vote to be taken, each member shall be entitled to one vote and in the event of an equal number of votes for and against, the Chairman shall have second or casting vote.
f. (i) At each Annual General Meeting the following shall be invited for the ensuing year:-
(a) President. (b) Vice Presidents
(ii) At each Annual General Meeting the following shall be elected who shall form the Executive Committee:-
Chairman, Club Development Officer, Secretary, Treasurer, Fixture Secretary, League Representative, Youth Manager, Events Manager, Club Manager, Cricket Manager & Cricket Development Officer.
(iii) (a) Team Captains
(b) Auditors
g. Elections shall be by nomination and seconding at the meeting and in the event of their being more nominees than there are vacancies, the election shall be decided either by show of hands or by secret ballot, at the discretion of the Chairman of the meeting. Providing they signify in writing, their willingness to do so, absentee members may be nominated for office.
7. Finance.
a. The financial year of the Club shall end on the 30th September of each year.
b. Proper books of accounts shall be kept by the Treasurer who shall be responsible for all financial matters affecting the Club.
c. The Club shall have a Current Banking Account. Cheques being drawn on that account shall be signed by the Treasurer and counter signed by Secretary or Chairman.
d. The Treasurer shall make periodic reports on the financial state of the Club to the Committee as and when required. A copy of the statement of accounts for the year, signed by the Auditor, shall be presented to the members of the Club at the Annual General Meeting.
8. Powers of the Committee.
a. The committee shall have the power to appoint sub-committees and to co-opt any members of the Club to he Committee and in the event of a vacancy occurring on the Committee, shall have power to elect a member to fill such vacancy for the remainder of its current year of office.
b. Subject to these rules, the management of the Club shall be vested in the Committee.
c. The Club will make reasonable provision for the insurance of players.
d. Matters arising not covered by the above rules shall be dealt with by the Committee.
e. Deletions or additions to these rules may be made at any Annual General Meeting providing that notice of the meeting, with the agenda shall be given to Club Members 14 days prior to the date of that meeting. Notice of intended changes must reach the Secretary in writing 21 days before such meeting. Any rule instigated or amended at such a meeting to remain in force at least until the Annual General Meeting.
9. Trustees.
a. There shall be no more than four Trustees of the Club.
b. The Trustees shall be appointed by the Committee, the property of the Club (other than cash, which shall be under the control of the Treasurer) shall be vested in them, to be dealt with by them, as the Committee shall from time to time direct by resolution (of which an entry in the minute book be conclusive evidence).
c. The Trustees shall hold office until death or resignation, or until removed from office by a resolution of the Committee who may for any reason, which may seem sufficient to a majority of them present, and voting at any meeting, remove any Trustee or Trustees from the office of Trustee. Where by reason of such death, resignation or removal it shall appear necessary to the Committee that a new Trustee shall be appointed or if the Committee shall deem it expedient to appoint an additional Trustee or Trustees, the Committee shall by resolution nominate the person or persons to be appointed the new Trustee or Trustees for the purpose of giving effect to such nomination the President is hereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustees Act 1925 and he shall by deed poll appoint the person or persons so nominated by the Committee as the new Trustee or Trustees of the Club and the provisions of the Trustees Act shall apply to any such appointment. Any statement of fact in any such deed of appointment shall in favour of a person dealing bona fide and for value with the Club or the Committee by conclusive evidence of the fact so stated.
d. The Trustees shall be indemnified against risk and expense out of Club property.
e. The Trustees at the direction of the Committee shall have the power to acquire by purchase, lease or otherwise, land or property as may be deemed by the Committee likely to advance or benefit or indirectly the interest of the Club and also the power at the discretion of the Committee to sell, lease, mortgage or otherwise deal with the land or property acquired.
f. If at any time the Club in general meeting shall pass a resolution authorising the Committee to borrow money, the Committee shall thereupon be empowered to borrow for the purposes of the Club such amount of money either at one time or from time to time and at such rate of interest and in such form and manner upon such security as shall be specified in such resolution and thereupon the Trustees shall, at the direction of the Committee make all such dispositions of the Club property of any part thereof and enter into such agreements in relation thereto as the Committee may deem proper for giving security of such loans and interest. All members of the Club, whether voting on such resolution or not and all persons becoming members of the Club after the passing of such resolution shall be deemed to have assented to the same as if they voted in favour of such resolution.
g. Should the Club property prove insufficient the Trustees shall bee indemnified against risk and expense firstly by the Gguarantors and secondly by each and every member of the Club.