BASILDON & PITSEA CRICKET CLUB - Club Expense Policy

Club expense policy
Last revised March 2015

Members often purchase items, on behalf of the club, for use at the club’s grounds and / or for use in matches.  With immediate effect, the club will not sanction the offsetting of such expenditure against outstanding membership subscriptions or match day fees. The club has adopted a reimbursement policy, which is detailed below.

For items under £10

The member should purchase the item, and retain the receipt.  The member should complete the Expense Form, and submit this, with the receipt, to a committee member to countersign.  The club treasurer will then reimburse the member with the sum of the claim.

For items over £10, but not exceeding £100

 

The member should contact the relevant committee member in regards to the expense (listed below) who will then pre-approve the expense.  The member should then purchase the item, and retain the receipt.  The member should complete the Expense Form, and submit this, with the receipt, to the committee member to countersign.  The club treasurer will then reimburse the member with the sum of the claim.

 

For items exceeding £100, and any contractual obligations

 

The member should submit details of the proposed expenditure for consideration by the committee.  Upon approval, the member should then purchase the item, and retain the receipt.  The member should complete the Expense Form, and submit this, with the receipt, to the committee member to countersign.  The club treasurer will then reimburse the member with the sum of the claim.

Committee Members and their remit

The Treasurer and Chairman can authorise any expenditure across any areas.
Cricket related items (any item related to the playing of a match, excl. any food or drink); Cricket Manager
Food or drink related items (excl. tea); Bar Manager
Fixtures and fittings; Club Manager
Training equipment; Youth Manager
Youth items; Youth Manager

Club expense claim form